Leased Facilities Analyst

    • Job Tracking ID: 85444-356664
    • Job Location: Great Falls, MT
    • Job Level: Any
    • Level of Education: BA/BS
    • Job Type: Full-Time/Regular
    • Date Updated: 05/08/2023
    • Years of Experience: Not Applicable
    • Starting Date: ASAP
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Job Description

This position will be responsible for assisting the Leased Facilities team and Project Managers in activities including site location identification, lease negotiations, oversight of design, construction management, budget compliance, furniture and vendor coordination, and office move coordination. Assist Project Managers on construction site inspections for quality control and conformance, ordering furniture and fixtures, implementing and administering physical security requirements, and responding to the needs and concerns of office managers.

Experience and Skills

* Bachelor’s degree is preferred
* Proficiency with Microsoft Office and/or Teams
* Exposure to auto-CAD software
* Excellent verbal and written communication as well as a strong record of providing exceptional client service
* Ability to proactively work with both external and internal clients. Relate well with others in a professional manner to accomplish work responsibilities and objectives
* Ability to work independently and troubleshoot issues as they arise
* Some travel is expected at approximately 2-3 days per month
* A clean driving record is necessary to rent an automobile when traveling
* Follow policies and procedures and maintain client confidentiality

Leasing and Real Estate:
* Assist in maintaining and monitoring lease database for future requirements and lease terminations
* Assist in communication with and directing real estate representation
* Assist in site evaluation and selection
* Assist in lease and sub-lease negotiations

* Assist in plan review for functionality and compliance to company standards
* Coordinate with Information Technology team to meet current and future technology and communication requirements
* Assist in the review of bids, quotes, estimates, material specifications, pay requests
* Monitor project schedule and budget conformance and assist in on-site inspections
* Assist in the coordination of office relocations
* Monitor furniture inventories and assist in evaluating needs, selection and purchase of new furniture
* Assist in the coordination of security system design and installation

Facilities Management:
* Support the management of all leased properties, including maintenance and renovations of buildings, offices, and facilities
* Assist in the management and maintenance of the facility security system administration
* Assist in furniture ergonomic research and optimization
* Assist in ongoing cost control management as it relates to furniture, service contracts, etc.
* Assist in the ongoing customer service related to a large portfolio of leased properties
* Assist in evaluating individual business space allocations

What we offer:
Competitive salary plus excellent benefits and perks including, but not limited to:
* Medical, Dental and Vision
* Company 401(k)and ESOP contribution
* Generous sick, vacation, and maternity/parental leave
* Paid holidays
* Professional Development Opportunities
* Tuition Reimbursement ($15,000 lifetime cap)
* Discounted personal insurance including home, auto and recreational vehicles
* Charitable gift-matching program
* Davidson Day of Giving - Our tradition of positively impacting communities in which we live and work.

D.A. Davidson has been in business for over 87 years! As an employee-owned company, our success is driven by our high standards of business ethics, integrity and the belief that our Associates are our most important assets. We hope you will consider joining us!

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.