Administrative Assistant

    • Job Tracking ID: 85444-308530
    • Job Location: Great Falls, MT
    • Job Level: Any
    • Level of Education: Any
    • Job Type: Full-Time/Regular
    • Date Updated: 08/20/2020
    • Years of Experience: Any
    • Starting Date: ASAP
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Job Description

D.A. Davidson Companies is an independent, employee-owned company with a rich history spanning more than 80 years. We are dedicated to conducting our business in accordance with the highest standards of integrity and ethics, and delivering outstanding service to our clients and each other. We support a friendly, open and supportive culture, and encourage candid communication and productive engagement that make our companies and each of us better. Just as we work to improve our clients’ financial well-being, we also work to strengthen local communities—and giving back is one of our core values. You can learn more about our company culture and impact in our latest annual report.

Are you looking for a role where you can show your organization skills and solve problems? If yes, then we encourage you to apply for the Administrative Assistant - Customer Reporting Associate position!

The Customer Reporting Associate maintains client account information including cost basis reporting for all accounts, support of performance reporting, and participates in the client statement production and distribution process, provides security master assistance and assists with security pricing, and provides branch support.


Experience and Skills


* Tax experience or knowledge of how tax lots are affected by reorganizations a plus
* Prior experience working in an office setting and the ability to operate various office machines (e.g., fax, copier, adding machine, and PC)
* Strong background in Microsoft Word, Excel and Access
* Will be detail oriented with strong math and writing skills
* Follow policies and procedures; maintain client confidentiality
* Communicate in a clear and service oriented manner; use appropriate, professional language and grammar to effectively exchange ideas and information
* Ability to proactively work with both external and internal clients; relate with others in a professional manner in order to accomplish work responsibilities and objectives
* Ability to maintain regular, predictable attendance


Level 1

* Maintain client cost basis information on the cost basis reporting system in accordance with IRS cost basis regulations
* Research and update cost basis, transferring both internally and externally
* Manage daily report monitoring and updating as needed
* Monitor the transferring of cost basis and update client accounts; work on internal and external client transfers, including but not limited to, ACAT and Non-ACT transfers
* Achieve a basic knowledge of the client statements and confirms, securities and security master

Level 2

* Assist in the maintenance and monitoring of Performance Reporting
* Participate in the production and processing of the monthly client statement; maintain security pricing, perform price research and follow the pricing policy
* Answer client statement, confirm and performance reporting questions
* Review and interpret tax consequences of reorganizations and other corporate actions in conjunction with the Managed Assets department
* Perform any other duties as assigned!

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.