HR Coordinator

    • Job Tracking ID: 85444-301061
    • Job Location: Great Falls, MT
    • Job Level: Any
    • Level of Education: Any
    • Job Type: Full-Time/Regular
    • Date Updated: 05/27/2020
    • Years of Experience: Any
    • Starting Date: ASAP
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Job Description

D.A. Davidson Companies is an independent, employee-owned company with a rich history spanning more than 80 years. We are dedicated to conducting our business in accordance with the highest standards of integrity and ethics, and delivering outstanding service to our clients and each other. We support a friendly, open and supportive culture, and encourage candid communication and productive engagement that make our companies and each of us better. Just as we work to improve our clients’ financial well-being, we also work to strengthen local communities—and giving back is one of our core values. You can learn more about our company culture and impact in our latest annual report.

Do you enjoy solving problems and helping people? Do you have a passion for organization, details, and process improvement? If yes, we encourage you to consider joining our team as the HR Coordinator!

The Coordinator plays a key role in supporting a variety of human resource initiatives and serves as the primary contact for employees, managers, and applicants throughout the hiring, onboarding, and off-boarding processes. Additionally, this role works to ensure data integrity and accuracy across various HR systems and files. The coordinator role provides a fantastic foundational experience for those individuals interested in pursuing a career in the human resources field!

Experience and Skills

Qualifications:

• 1-3 years of experience in a professional, customer service-focused environment, preferably in a staffing or human resources capacity; bachelor's degree preferred or equivalent work experience
• High-level of proficiency with Microsoft Word, Excel, and Outlook required; experience with Applicant Tracking Systems/HRIS systems a plus
• Able to maintain a high level of confidentiality and exercise good judgement
• Excellent verbal and written communication skills
• Proven customer service orientation with the ability to proactively work with both internal and external clients
• Comfortable with variety; able to prioritize multiple tasks and meet deadlines
• Highly detailed, committed to accuracy and follow-through
• Individual contributor who will thrive in a collaborative team environment
• Ability to maintain regular, predictable attendance

Duties:

• Actively maintain HRIS database and personnel files to ensure records are accurate. Update new employee information and various employee changes after verifying necessary documentation and approvals have been obtained; accountable for following up with managers and/or employee if information is incomplete.
• Facilitate firm-wide staffing workflow and candidate communication; places and handles job postings on various job boards; conducts and reviews background checks, and drafts offer letters
• Run new hire onboarding processes, proactively coordinate and troubleshoot with other departments as needed, route all new hire paperwork as appropriate; update systems (People Book, HRIS, Employee Portal, Constant Contact) and folders in a timely manner
• Support employee off-boarding process, ensure appropriate paperwork is submitted and processed; send continuation of benefits materials and exit interview forms to former employees; review and respond to unemployment claims
• Act as first point of contact responding to a broad range of HR related inquires including policy and benefit questions; routes and raises issues to the appropriate HR resource
• Provide administrative support for employee benefit programs and processes
• Generate assigned and ad hoc reports
• Work closely with Human Capital team members and other colleagues to support the needs of the department and the firm
• Perform any other duties and special projects as necessary

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.